Home > EXPO > Rules and Regulation
You can join the EXPO Solar 2009 by submitting application forms by FAX or E-mail.
EXPO Solar Bureau
Address: 13F Shinhan DM Bldg., 33-1, Mapo-Dong, Mapo-gu, Seoul, 121-708, KOREA
Tel. +82-2-719-6931 Fax. +82-2-715-8245 E-mail: Solar@infothe.com

Terms and conditions for exhibiting
Terms and conditions for exhibiting

TERMS OF REFERENCE
In these terms and conditions for exhibiting, the term "Exhibitor" shall include all employees, partner, firms or individuals to whom space has been allocated for the purpose of exhibiting. The term "Exhibition" shall mean "International Solar Energy Expo & Conference", including "EXPO Solar". The term "Organizer" shall mean "Infothe".

ALLOCATION OF EXHIBIT SPACE
The Organizer shall allocate the space in accordance with the nature of the exhibit or in the manner the Organizer deems fit. The Organizer shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the build-up of the exhibition should the circumstances require changes. Such changes shall be at the discretion of the Organizer. The Exhibitor shall not claim for compensation as a result of the changes.

APPLICATION AND PAYMENT PROCEDURES
Exhibitors should remit a deposit within 14 days of submission of application form. The contract shall be established and be put into effect upon Exhibitor's payment of deposit (30% of the participation fee). The balance should be paid by not later than November 28, 2008.
Remittance Bank : Korea Exchange Bank, Mapo Branch
Account No.: 124-JSD-1004291
Swift Code : KOEXKRSE
Beneficiary : Infothe Co., Ltd.
Bank Reference# : 124-057620-8

CANCELLATION
Cancellation will only be accepted under unavoidable circumstances. In case of changing exhibits or canceling participation, exhibitors should inform the organizer in writing. Before November 30, 2008: 50% of the total participation fee After December 1, 2008: No refunds will be issued.

INSTALLATION AND DISMANTLEMENT
The installation and removal of the exhibits and booths must be completed by the date and time stipulated by the Organizer. Exhibitors shall indemnify the Organizer against any loss, which may cause delay or damage to the Exhibition Hall.

COORDINATION OF EXHIBIT WITH ORGANIZER
Exhibitors shall provide descriptions of their exhibits before the construction of the booths and ensure compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the Organizer with necessary information, facilitating the overall promotion of the EXPO Solar Secretariat.

INSURANCE, SECURITY AND SAFETY
Exhibitors are required to subscribe to all risks insurance policy on all equipment and products during the Exhibition as well as during setting up and dismantling. The Organizer shall not be held responsible for any loss, theft, or damage to any articles belonging to the Exhibitor. Materials used in stand and display construction must be properly fireproof in accordance with the local fire and safety regulations. The Organizer shall reserve the right to limit any constructions or demonstrations

that pose as potential safety hazards.
USE OF EXHIBIT SPACE Exhibitors are bound to exhibit the announced products and to man the stands with competent personnel during the open hours of the Exhibition. Activities of the Exhibitors shall be confined within limits of the Exhibitors' booth. The exhibits will be consistent with the theme of the Exhibition and the Organizer reserves the right to restrict exhibits which may detract from the general character of the Exhibition.

RESTRICTION ON SELLING
It is agreed that the single purpose of contracting an exhibit space is to display and/or to demonstrate equipment, supplies and/or services. Cash sales within the confines of the exhibit space are prohibited.

LIABILITY
It is mutually agreed that the Organizer shall not be liable to the Exhibitors for any damages to and/or losses of the Exhibitors' properties, or for injuries to people resulting from any cause. The Exhibitors expressly waive all claims such as losses, damages, or injuries.

BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR
In the event that the Exhibitor refuses to use all or part of the space allocated or the Exhibitor defaults on the payment, the Organizer shall have the right to terminate the contract forthwith. In addition, the stand charges shall not be refunded. If the Exhibitor withdraws from participation without the Organizer's approval, the already paid money by the Exhibitor shall not be refundable.

CHANGES
The Organizer reserves the right to change the venue and duration of the Exhibition if exceptional circumstances demand such changes. In the event of a change of venue and/or date, or cancellation of the Exhibition, the Exhibitor shall not be entitled to any claims for compensation in connection with the booking for participation.

SUPPLEMENTARY
When necessary, the Organizer shall have the right to issue supplementary regulations in addition to those in the TERMS AND CONDITIONS FOR EXHIBITING. Those regulations and instructions shall be binding on the Exhibitors. The Exhibitors shall observe the COEX Rules and Regulations.

ARBITRATION OF DISPUTES
Any disputes, differences or questions arising hereafter between the Organizer and the Exhibitor concerning the true construction of these TERMS AND CONDITIONS FOR EXHIBITING or the rights and liabilities of the parties thereto shall be settled in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board. The verdict of the above arbitration shall be final and binding upon both.